NetBSD Foundation Donation Policy --------------------------------- The NetBSD Foundation solicits donations of money, services, and hardware from the public in order to pursue its goals relating to the development and distribution of the NetBSD Operating System. This document outlines the policy of the Foundation regarding such donations. Note that a separate policy covers contributions of code. Anyone authorized to act on behalf of the NetBSD Foundation shall abide by this policy, and other members of the Foundation (who generally do not have authority to act on its behalf) should be guided by it. Solicitation of Donations ------------------------- The Foundation shall at all times maintain a web page soliciting donations of money, services, and/or hardware. Such solicitations should describe the purposes for which the donations are to be used. The Foundation will actively solicit donations of money, services and/or hardware from the public at large and from specific individuals and organizations. In no event shall the Foundation send solicitations via bulk e-mail to individuals without prior explicit consent of those individuals. (The Foundation may send solicitations to public mailing lists with approval of the Board.) Any Foundation solicitation shall indicate that the Foundation wishes to acknowledge donations, and shall either delineate the Foundation's acknowledgment policy or mention the policy and include a URL for more detailed information. The Foundation shall not solicit donations on behalf of other organizations without approval by the Board. Third parties that wish to use the "NetBSD" name or any other trademarks of the Foundation in order to solicit donations, or in order to make representations with respect to donations to the Foundation, including those wishing to claim that some proceeds from sales will be directed to the Foundation, must obtain prior approval from the Board. In order to prevent misunderstanding, any companies who are known to donate portions of proceeds from sales to the Foundation should be identified on the Foundation's web site. Acceptance and Rejection of Donations ------------------------------------- The Foundation should accept all offers of donations that it can reasonably use, subject to the following guidelines: * Monetary donations shall be considered accepted when deposited into a NetBSD Foundation bank account. The Foundation shall email a receipt for a donation if the donor provides an email address. For donations of US$500 or more, the Foundation shall provide a letter of receipt to the donor if one is requested. (Due to the inherent difficulty of tracking them, the Foundation discourages cash donations.) * Offers for donations of services should be clear and specific, and must be explicitly accepted or declined by the Foundation. * Offers for donations of hardware should be accepted provided that they have no cost to the Foundation and that members of the NetBSD Foundation can be found who are willing to take possession of the hardware being donated. * Upon receipt of hardware donations of any value, the member of the Foundation doing so shall record the name of the party from whom the donation was received. * Hardware donations with a value over US$1000 or for which the donor requires a receipt should include an inventory (preferably including model and serial numbers). Upon taking possession of hardware donations, the member of the Foundation doing so should verify the inventory (or create an inventory if one was not provided) and forward it to the Foundation's Executive Committee for Finance. * The Foundation cannot accept offers of loans of hardware. Persons wishing to lend hardware to further NetBSD development may wish to lend it to individual developers, but should be aware that those will not be considered loans or donations to the Foundation, and that the Foundation cannot be held responsible in any way for the actions of its members with respect to such loans. * The Foundation shall not accept conditional donations. * The Board reserves the right to refuse or return any donation it deems unsuitable. If such a donation cannot be returned, it shall be forwarded to another suitable 501(c)3 or other legally recognized charitable organization. Acknowledgment of Donations --------------------------- It is the policy of the Foundation to acknowledge donations publicly, except for cash donations which as noted above are discouraged and difficult to track. The Foundation also accepts anonymous donations, but donors should be aware that such donations may be tracked internally in a way that exposes them to members of the Foundation. If complete anonymity is desired, donors should contact the Foundation's Executive Committee for Finance before making the donation. Acknowledgment of donations should be categorized based on amount and type of donation, and organized by the calendar year in which the donation was made, with categories for monetary, service, and hardware donations, and further categorization as is found suitable. The Foundation shall allow HTML links on donation acknowledgment web pages from the name of each donor to a URL of their choice. Actions to be Taken to Implement the Donation Policy ---------------------------------------------------- The following actions shall be taken immediately to implement this policy: * The pages on the Foundation web site that solicit and/or acknowledge donations, and any web pages under Foundation control pertinent to the donation process (e.g. the NetBSD PayPal page) shall be updated to reflect this policy. * A notice shall be put on the Foundation web site to indicate contributors' potential choices about donation acknowledgment and solicitation, with instructions for indicating how they wish their donation to be treated. * The NetBSD web site shall provide information about what procedures donors of hardware should follow in order for the Foundation to be able to issue a receipt. * Known donors who have not been acknowledged for their donations shall be contacted and asked if they wish public acknowledgment. The following actions shall be taken on an ongoing basis, beginning in calendar year 2003, to implement this policy: * Web pages documenting historical donations shall be re-linked and/or rearranged to indicate that they indicate that they are historical in nature. * A web page shall be maintained for each calendar year to acknowledge donations. Notice of Adoption ------------------ This policy was adopted by a resolution of the NetBSD Foundation Board of Directors on during a meeting of the Board on July 15, 2003. The following Directors voted in favor of adopting this resolution: Alistair Crooks, Chris Demetriou, Luke Mewburn, Scott Reynolds, and Christos Zoulas. The following Directors voted in against adopting this resolution: None. The following Directors abstained from voting or were not present: None.